Корисник:Bjankuloski06/Конечен СЗ 2015

Logo of Shared Knowledge

This is an final report od 2014-15 (Part 2) for the activities and expenditures of Shared Knowledge (Споделено знаење) covering the period from the beginning of March 2015 to the end of September 2015, as requested per agreement in our Annual plan of 2014-15.

General public activities and engagements

Attendance of Wikimania 2015

This year, three representatives of Shared Knowledge attended Wikimania 2015 in Mexico City. Two of them (Bojan Jankuloski and Kiril Simeonovski) Kiril Simeonovski and Bojan Jankuloski

CEE WikiCamp 2015

Although the CEE WikiCamp 2015 wasn't part of this budget, we still decided to list it as an activity of the organisation, as it has taken time and effort during the same year. Here you can see the Report on the camp.

The report on the wiki-camp can be found separately, at

Wikimedian-in-Residence

To be explained

Project status

Are you complying with the requirements specified by WMF in the grant agreement?

Answer YES or NO.

YES

Do you expect this project to be completed by the date specified in the approved grant submission?

There are a number of project. See below for each.

Did you use any of the grant funds?

YES

This report will feature full explanations about 5 projects

1. Wiki Loves Earth 2015

2. WikiCrafts

3. Skopje Zoo

4. Wikimedian-in-Residence at DARM

5. Edit-a-thons & Editing competitions

6. Education programme

7. Wikiexpeditions

Activities and lessons learned

Activities

Wiki Loves Earth 2015

Wiki Loves Earth Macedonia (Вики ги сака спомениците)

• Appointing Bojan Jankuloski as the organizer (coordinator) responsible for the project, as per discussion in Annual grant request.
• Meetings of the organising team. During April, the coordiantor, Bojan Jankuloski (as assigned by WMF) arranged with the more-or-less standard set of people who contribute towards the organisation of the event. Zoran Mečkarski was given the task of modifying the video tutorial to suit the needs, Daniel Kraljevski did the web hosting, web design and maintenance, and Dana Uževska was responsible for the PR side of things in the media and social networks. Daniel and Dana received compensation for their work, as outlined in the grant request.
• Selection of jury members. We used the same jury as for the other phonographic competitions so far. They were: Ognen Teofilovski (professional photographer), Dimitar Tanevski (tourist guide), Zoran Ivanovski (amateur photographer) and Igor Kuzmanovski (amateur photographer). They also signed contracts for their participation as members of the jury and were compensated for the service, as before.

• Adjustments to the video tutorial. As mentioned above, Zoran had made adjustments to the pre-existing video tutorial that explains what the competition is about, how to participate and upload images.
• Updating the official website. The domain for the official website named "www.wle.mk" was registered on July 2014, and this time, it was updated with new particulars about this year's competition. The web hosting services along with the web design was given to Daniel Kraljevski (mentioned above).
• Promotional activities. The project's promotional period started about mid-April, completing the design of the official website and providing all necessary information about it. The existing fan page with the name "Вики ја сака Земјата" (trans. Wiki Loves Earth) was maintained on Facebook, and updated with information concerning the project, while the project was also promoted through the page "Википедија на македонски јазик" (trans. Macedonian Wikipedia) which numbers around about 40,000 followers. Besides Facebook, articles announcing the competition were posted on some of the country's most popular media and Internet portals.
• Operating period of Wiki Loves Earth 2014. The competition officially started on 1 May 2015 and lasted until 31 May 2015. The main activities during its operating period were monitoring the process of uploading photographs, fixing the problems reported by some of the participants or other people who have observed them and responding on the questions regarding the project.
• Categorisation and sorting The days after the end of the competition were spent in categorisation and sorting of the photographs uploaded by the participants. Categorisation of all uncategorised photographs was necessary to conclude the final number of photographs that had to be later reviewed by the jury, while their sorting helped rate the most prolific contributors in the competition.
• Review of the photographs by the jury. The process of reviewing the photographs uploaded during the competition was made on 18 June 2015, which is somewhat later than planned, due to the fact that two of the jury-members were not in the country in the preceding period. The time necessary to sort the photographs by their uploaders and rate the most prolific contributors took about a day.
• Review of photographs by the organiser Bojan reviewed the number of photos uploaded, and made a selection of valid and invalid ones, in accordance with the rules, so that he could arrive at the final number and award the 5 biggest contributors (the second class of awards).
• Award ceremony. The Award ceremony for the competition was held on 7 July 2014 in the Decata od Našata Ulica Café Bookstore in Skopje. It was attended by about 40-60 people including the organisers, prize winners, Wikimedians and participants.

Notes: All the images uploaded in the competition can be found in this category. For general navigation, please visit the Main project page on Wikimedia Commons or project's Official website.

WikiCrafts

Blacksmith in Macedonia

• Although this project should perhaps be under the GLAM heading, it was done quite seprately. Bojan Jankuloski was the organizer (coordinator) responsible for arranging matters.
• Discussed and agreed the nature of the project, planned the content and activity roles. It was decided that it's best to have both video footage and photographs. The video aims to illustrate as much as possible the processes involved in these crafts, also featuring audio comments by the craftsmen themselves. They showed the tools, explained them, told us how they received the craft, some history about it and its present state. There are also explanations about the names of various tools and the process involved.

• Researched available crafts that need to be documented, either due to their rarity or their importance in national culture.
• Making contacts with various craftsmen, making visits, and explaining the project.
• Once the right craftsmen have been found and willing, a plan was made for shooting and recording their cradts.
• Recording sessions were done at different times for different craftsmen, according to their availability and the availability of our volunteers. The whole project, as may be recalled, had been postponed as we were waiting for the weather to improve (we've had a long bad spell).
• The recorded material was then edited and documented, and the result uploaded on Commons. From there, it will be used in articles and other places

Participants

Project participants:

• Bojan Jankuloski, coordinator
• Dzvonko Petrovski, photographer
• Mario Sharevski, GLAM volunteer
• various editors

Skopje Zoo

Logo of the Skopje Zoo project

Project planning and negotiations with the zoo had been going on for long, but the project could not be agreed upon for various reasons until June, including various absences of the decision-makers at the zoo and the long time they needed to establish the nature of our organisation and whether collaboration should begin.

The project later developed a subsidiary activity involving the University of South-East Europe in Tetovo, explained below. Here is the process:

• Meetings with Vesna Mateska, appointed as project coordinator, to discuss various aspects of the project. Project plan was submitted on 18 April;
• Researching the names and number of species at the zoo and creating a Project page listing articles that need to be covered;
• It was decided that the plaques and the codes themselves should be in three language versions: Macedonian, Albanian and general QRpedia (marked with "Your language" below the code). Macedonian and Albanian are both official languages of the City of Skopje, but they need separate codes, since a large proportion of Macedonian and Albanian population use an English interface on their phones, meaning that codes will not be shown in native language if only QRpedia is used.
• Editors co-opted to write or improve articles on animals in the zoo;
• Consultations and negotiations with the academic authorities at the South-East European University of Tetovo. This is necessary, as the Albanian Wikipedia has very few articles about the animals featured at Skopje Zoo, and it was decided to begin an editing project with English language students to translate articles. This will be included in their coursework - articles will be reviewed and marks will be given by heir professor as part of it. This is to begin in September, with the start of the new term;
• Change of project coordinator - Vesna was replaced by her sister, Fani Mateska (Board member), due to unforeseen need for going abroad.

A QR plaque in Skopje Zoo, showing info on a plains zebra (Equus quagga).

• QR and QRpedia codes for each animal created and double-checked for consistency. It was decided to use a mixed approach in codes, and three codes were used for each animal;
• Negotiations with the zoo result in an agreement with its Director;
• Several meetings and discussions held with the company that made the plaques; designs and materials discussed; content and layout discussed;
• Plaques were created and printed (around 85 in number);
• Designing leaflets, brochures and other promo material for the public;
• Several trips to the zoo to determine the place and manner of mounting the plaques on various fences, enclosures etc. The zoo requested that the plaques we should have plywood bases for stability and protection;
• Plywood bases made and tailored; plaques were mounted on them;
• Plaques all mounted and ready for the public;
• Printing of promo materials;
• Official promotion for the media to be organised by the zoo itself in collaboration with the project organisers from Shared Knowledge;

Project participants:

• Fani Mateska, coordinator
• Vesna Mateska, coordinator
• Bojan Jankuloski, assistant coordinator
• various page editors

Edit-a-thons & Editing competitions

Wikipedians editing at the Asteroids edit-a-thon

Logo of the Byzantine Empire Editing Competition

• Toni Ristovski remained an organiser (coordinator) of the edit-a-thons and editing competitions.
• Held meetings to decide on the scope of the edit-a-thons, the nature of the topics, organizational particulars such as place, tim and refreshments, ways of advertising the events etc.
• As written in the annual plan, promotional material (stickers and badges) have been acquired that are to be given at the events.
• Created lists of articles needed to be covered on the edit-a-thons, out of which the participants picked the ones they wish to write.
• A project page has been made, where participants write their names and the articles they have written during the edit-a-thon.

Edit-a-thons and editing competitions held so far

• So far, there have been two edit-a-thons, both advertised on wiki and one of them, in a TV show dedicated to Wikipedia. These were:

• Земјите на Олимписките игри (Countries at the Olympics)
• Светско првенство во ракомет за мажи 2015 (2015 World Men's Handball Championship)

Education programme

Logo of the Macedonian Wikipedia Education Program

• Cvetko Nedelkovski is project coordinator for Education.
• An agreement was signed with Josip Broz - Tito Grammar School in Skopje.
• Cvetko Nedelkovski and Bojan Jankuloski have lectured on Wikipedia/Wikimedia, free knowledge, the nature of participation and the technical know-how to actual editing.
• Articles given below were created during the school year, in February to April period. The rest of the term (until term end on 10 June), there were large-scale student protests around the city, and the students were not attending classes. Because of that, the project had been in suspension. The situation has now normalised, and activities are planned to continue.
• Award ceremony for participating students and teachers in the main school hall. Certificates given to all participants, while top contributors also got prizes.

The three educational institutions involved so far are:

• Faculty of Economics at the Cyril and Methodius University in Skopje;
• Faculty of Natural Sciences and Mathematics at the Cyril and Methodius University in Skopje.
• Josip Broz - Tito Grammar School in Skopje;

Lessons learned

Wiki Loves Earth 2015

What worked well?

Most of the activities relating the competition went well without any serious problems. Also, we are very happy that Macedonia ended very high place among other, much more populous countries, with more than 10,828 uploaded pictures.

What didn't work?

Had to postpone WLM to wait for the finance to arrive and to enable its use. We had troubles obtaining a list of natural heritage sites, but this was eventually solved with the help of the Ministry of Culture. Also, some participants did not provide adequate descriptions and did not perform proper categorisation. It is probable that this may be partly due to the fact that the participants were not clear themselves about what exactly they were photographing.

What would you do differently if you planned a similar project?

Wider outreach and promotion of aspects of the competition that did not go well. One would be the explanation of the importance of proper desciptions and taking care to do as much as possible to find out more about what is actually photographed. We have since had access to popular media (TV, radio) and we will use them in future to promote the competition.

WikiCrafts

What lessons were learned that may help others succeed in similar projects, or that may change the way you are doing this project?

What went well, or is going well?

The The Holocaust Memorial Center and the Jewish Community in Macedonia were very helpful and co-operative, providing us with the necessary literature on ongoing basis. We have keen participants who are eager to use the material to write articles on Jews and Judaism in Macedonia. We will soon start receiving photos related to the Jews and Judaism in Macedonia.

What did not go well, or is not going well?

We consider the project quite successful so far, and for that reason, we have decided that it is best to prolong it until the end of our grant year (September 2015), since there are a lot of topics that need to be covered, as well as the willingness to cover them. The original dates would have stopped it short and made it less comprehensive and successfull than it can be.

From your answers above, do you plan to change anything you are doing as your project continues?

We are asking for permission to prolong this project, as explained above.

Edit-a-thons & Editing competitions

What lessons were learned that may help others succeed in similar projects, or that may change the way you are doing this project?

What went well, or is going well?

Topics were easy to pick and lists were comprehensive, and the articles are, for the most part, well-made and in accordance with the wiki-standards.

What did not go well, or is not going well?

The participants so far have been those that are already in close contact with each other, and we are yet to see an interest to participate in edit-a-thons by the wider editorship. We advertised on mk.wiki itself, wanting to attract only existing (and relatively experienced) editors for the edit-a-thons. This may have been due to the topics (both were on sports), or some inertness of the part of the editing community. We have not established the reasons yet. Project goals have been found to be unrealistic and need reducing to manageable ones.

From your answers above, do you plan to change anything you are doing as your project continues?

We probably have to diversify the topics, including those that are current and attractive for editors. Some other form of attracting participants seems to be wanting, although we have not had specific ideas yet. We also have to lower the project goals, as it is yet not possible to engage 25 participants per edit-a-thon or to create 50 articles on any one of them.

Education programme

What lessons were learned that may help others succeed in similar projects, or that may change the way you are doing this project?

What went well, or is going well?

We have had very solid work done in Josip Broz - TIto Grammar School, with many students involved and a great number of articles written. The school principal was very satisfied with the results. She invited us to hold a ceremony to award the certificates to the participants, which will also involved food, drink and music.

The principal asked us if we can continue this programme in future.

What did not go well, or is not going well?

The Physics department of the Faculty of Natural Sciences and Mathematics, where we held the lecture, has too few students and hence, writing activities could not be held.

The unforeseen student protests cut the program short. In spite of this, we are pleased with what has been achieved. Since the turmoils are over, we expect significantly greater numbers of participants and articles in the next grant year.

From your answers above, do you plan to change anything you are doing as your project continues?

We intend to engage students from the entire Faculty of Natural Sciences and Mathematics in greater, more collective engagements. We are planning to extend our Education programme to several more institutions, as well as enlarging it in present ones.

Outcomes and impact

Outcomes

Wiki Loves Earth 2015

Provide the original project goal here.

The implementation of Wiki Loves Earth 2015 in Macedonia has the following goals:

• to increase the number of freely licensed photographs from the natural heritage sites in Macedonia;
• to promote the natural heritage of Macedonia through the photographs uploaded during the competition;
• to improve quality of content on the Wikimedia projects by providing images to the articles;
• to support creation of new articles about natural heritage in Macedonia;
• to encourage active participation of photographs in the competition and simulate the creation of similar projects;
• to create new articles about natural heritage in Macedonia.

Did you achieve your project goal? How do you know your goal was achieved? Please answer in 1 - 2 paragraphs.

All of the goals mentioned above were achieved on various degrees. Some of them were even outachieved. We set out with the goal of at least 3000 uploaded photographs, but achieved a total of 10,828 by the end of the competition. A total of 8,540 of these were accepted and 2,288 rejected. The increased number of freely licenced photographs and the promotion of natural heritage can be evidenced through the uploaded photographs during the competition, the improved quality of content through the use of these photographs in different articles, the creation of new articles through the activity on the Wikimedia projects.

WikiCrafts

Provide the original project goal here.

Our goals, as written on the Annual plan page have been to introduce and increase the presence of the Wikimedia projects in the Education institutions, extend the cooperation with them, promote the Wikimedia projects, raise awareness and improve content on wiki by using knowledge and materials available to those institutions.

Do you expect to reach your project's goal? Why or why not?

We expect to reach the project goal and maybe do even better, considering the interest shown by the institutions that we approach.

Edit-a-thons & Editing competitions

Provide the original project goal here.

The goals projected in the Annual plan have subsequently be found to be unrealsitic, as there is no capacity yet to have 25 editors per edit-a-thon (100 for all 4 were planned) and 50 per edit-a-thon (200 for all 4 were planned). This has to be reduced to a more realistic goals of 20 articles and 10 participants per edit-a-thon.

Do you expect to reach your project's goal? Why or why not?

Explained in the above answer.

Education programme

Provide the original project goal here.

Our goals, as written on the Annual plan page have been to introduce and increase the presence of the Wikimedia projects in the Education institutions, extend the cooperation with them, promote the Wikimedia projects, raise awareness and improve content on wiki by using knowledge and materials available to those institutions.

Do you expect to reach your project's goal? Why or why not?

We expect to reach the project goal and maybe do even better, considering the interest shown by the institutions that we approach.

Measures of success

Предлошка:PEG/Proposals/Reports/Final/Table/1/Row

Provide an overall assessment of how your project is going according to these measures.

Wiki Loves Earth 2015

As is already the norm with our competitions, we are very satisfied about the project and we seem to have outperformed our goal at least threefold.

WikiCrafts

We are satisfied with the project so far and wish to extend it until the end of the annual grant year. This will give us the opportunity to create more articles and make the project even richer and more successful.

Edit-a-thons & Editing competitions

The project is not going badly, but realistically. The original goals set-out have subsequently be found to be unrealistic given our capacities.

Education programme

Project has been very satisfactory so far in the preparatory stages and partly in the writing of articles. The large participation and work starts soon. As it can be seen from above, so far the interest in students has been great and we expect many articles to be created during the following months.

While doing this project, have you decided to track any other measures of success not listed in your grant submission? If so, please list them here.

Seeing our success, our aims are generally higher than the basic goal. We are also aiming to gain more media coverage of the event.

WikiCrafts

As a general rule, we try to make the articles as comprehensive as possible, both using materials on the Jews in Macedonia and adding to that, writing on general topics on Judaism and Jewish culture by translating articles at other wikis.

Edit-a-thons & Editing competitions

As explained above, we have decided to halve our expectations, in accordance with current capacities.

Education programme

These measures seem sufficient, but we are working on extending our work with other institutions.

Remember that you will need to report on Global Metrics in your final report.

Impact

Remember that you will need to report on your project's impact on WMF's mission and strategic goals in your final report.

Reporting and documentation of expenditures

This section describes the grant's use of funds

Documentation

Remember that you will need to send receipts or documentation of all project expenses to WMF at the time your final report is submitted.

Receipts and other documentation for our expenditure so far have been sent.

Expenses

Please list all project expenses in a table here, with descriptions and dates. Review the instructions here here.

These expenses should be listed in the same format as the budget table in your approved submission so that anyone reading this report may be able to easily compare budgeted vs. actual expenses.

Note that variances in the project budget over 10% per expense category must be approved in advance by Project and Event Grants program staff. For all other variances, please provide an explanation in the table below.

Wiki Loves Earth 2015

Total amount spent on this project so far (with currency)

€2,853.60

Total amount of WMF grant funds spent on this project so far (with currency)

€2,853.60

Based on your spending, will you need to request any changes to your budget? If you do, please see the guidelines for requesting changes to your budget.

Answer YES or NO.

NO

WikiCrafts

Total amount spent on this project so far (with currency)

€0 (none were planned)

Total amount of WMF grant funds spent on this project so far (with currency)

€0

Based on your spending, will you need to request any changes to your budget? If you do, please see the guidelines for requesting changes to your budget.

Answer YES or NO.

N/A

Edit-a-thons

Total amount spent on this project so far (with currency)

€360.00

Total amount of WMF grant funds spent on this project so far (with currency)

€360.00

Based on your spending, will you need to request any changes to your budget? If you do, please see the guidelines for requesting changes to your budget.

Answer YES or NO.

NO

Education programme

Total amount spent on this project so far (with currency)

€0

Total amount of WMF grant funds spent on this project so far (with currency)

€0

Based on your spending, will you need to request any changes to your budget? If you do, please see the guidelines for requesting changes to your budget.

Answer YES or NO.

NO

Table of expenses

These are our expenditures for the past six months of the annual grant as they actually were, compared to what was planned in the budget. All scanned evidence has beeen sent to the required e-mail address.

Note: expenses that are planned, but have not been made so far do not feature on this table.

Предлошка:Grants financial report simple | 1 | Registration fee | registration, notary fees, official stamp of the organization | | | | 120.50 | 120.00 | EUR |We came up 0.50 euros |- | 2 | Bookkeeper | annual fee for services provided by a certified bookkeeper required by the Macedonian legislature | | | | 50.00 | 200.00 | EUR | Actual amount for bookkeeper is higher than we request. We hope that we could cover from expenses which will come in under the budget |- | 3 | Equipment | | | | | 796.50 | 864.00 | EUR | Amount is spent for: camera, tripod, unit 3 In 1 (printer, scanner and copy machine), still have to buy scanner and flip chart, as requested. |- | 4 | Monthly salary | monthly gross salary for the employee in the organisation | | | | 2,994.00 | 10,800.00 | EUR | |- | 5 | Mobile phone | The mobile phone line used by the part-time employee during the working hours. | | | | 89.4 | 240.00 | EUR | |- | 6 |Bank fees | fees charged by the bank to maintain the account and execute transactions | | | | 57.65 | 300.00 | EUR | |- | 7 | Snacks and refreshments | snacks and refreshments served during the internal meetings | | | | 120.00 | 360.00 | EUR | |- | 8 | Wiki Loves Earth 2015 | | | | | 2,853.60 | 2,906.00 | EUR | We came under the budget. Amount cover: prizes, compensation for the jury members, printed materials, awarded ceremony, organizers (for video, advertising and web design), web hosting, food&Beverages for jury, incidental supplies as paper bags |- | 9 | Edit-a-thons | | | | | 360.00 | 560.00 | EUR |Including: certificates, stickers and badges as well two organized edit-a-thons till now |- | 10 | Participation in conferences | | | | | 1,000 | 6,130 | EUR | Two members of Shared Knowledge were part of CEE Meeting in Kyiv 2014 |- | Total | | | | | | 8,441.65 | 22,480.00 | EUR | |}